Change in Registered Office of Company (INC-22)
Looking to Change in Registered Office of Company (INC-22)? Changing your company’s registered office is an important step that must be done according to MCA rules. You need to file Form INC-22 to inform the Registrar of Companies (ROC) about the new address. Whether moving within the same city, to another city, or a different state, filing INC-22 keeps your company compliant with the Companies Act, 2013, updates official records, avoids penalties, and ensures smooth communication for legal notices, bank correspondence, and other statutory matters. The process requires proper documents, board approval, and timely submission for hassle-free compliance.
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Rules and Regulations for INC-22 Filing
✅ File INC-22 within 30 days of shifting the registered office to avoid late fees and penalties.
✅ Pass a Board Resolution approving the change before filing the form. The decision must be properly recorded in company minutes.
✅ Obtain shareholder approval (if required) in case the office is shifted outside the local city limits or as per applicable provisions.
✅ Attach valid address proof such as electricity bill, water bill, or property tax receipt (not older than 2 months).
✅ Provide Rent Agreement or Lease Deed if the new office is taken on rent.
✅ Get a No Objection Certificate (NOC) from the property owner allowing the company to use the premises as its registered office.
✅ Ensure complete and correct address details including building number, street, city, state, and PIN code to avoid rejection.
✅ Use a valid Digital Signature Certificate (DSC) of the authorized director for filing on the MCA portal.
✅ Check jurisdiction change rules if shifting from one ROC to another, as additional approvals may be required.
✅ Keep the new office properly set up and accessible, as the ROC may verify or inspect the address in some cases.
✅ Pay the prescribed government filing fees based on the company’s authorized capital.
✅ Update all other registrations and records after approval, such as GST, PAN, bank accounts, letterheads, invoices, and statutory registers to reflect the new address.
What is Form INC-22 and Why You Need It ?
Change in Registered Office of Company (INC-22) is an official form that every company in India must file when it changes its registered office address. This form is prescribed by the Ministry of Corporate Affairs (MCA) and is used to inform the Registrar of Companies (ROC) about the new office location. The registered office is the company’s main official address where all legal notices, government communications, and important documents are sent. So, whenever you shift your office—whether within the same city, to another city, or to a different state—you must update this change by filing INC-22.
The form must be filed within 30 days of shifting the office. Along with the form, you need to submit supporting documents such as proof of the new address, a board resolution approving the change, and the owner’s consent if the property is rented. Filing INC-22 on time helps you avoid penalties and keeps your company compliant with the Companies Act, 2013. It also ensures that banks, government departments, and other authorities always have your correct and updated address for official communication.
Why INC-22 Filing is Important for Your Company
Filing INC-22 is very important because it officially updates your company’s new address in the MCA records. The registered office address is where all legal notices, government letters, and official communications from the Registrar of Companies (ROC) are sent. If your address is not updated, you may miss important notices, which can create serious legal and compliance problems for your business.
By filing INC-22 on time, you ensure that your company stays compliant with the Companies Act, 2013 and avoid unnecessary penalties or fines. It also builds trust and credibility, as your company’s details remain accurate in government records. Simply put, filing INC-22 protects your company from legal risks and keeps your business operations smooth and hassle-free.
What is Form INC-22 and Why You Need It ?
Form INC-22 is an official form that every company in India must file when it changes its registered office address. This form is prescribed by the Ministry of Corporate Affairs (MCA) and is used to inform the Registrar of Companies (ROC) about the new office location. The registered office is the company’s main official address where all legal notices, government communications, and important documents are sent. So, whenever you shift your office—whether within the same city, to another city, or to a different state—you must update this change by filing Change in Registered Office of Company (INC-22).
The form must be filed within 30 days of shifting the office. Along with the form, you need to submit supporting documents such as proof of the new address, a board resolution approving the change, and the owner’s consent if the property is rented. Filing INC-22 on time helps you avoid penalties and keeps your company compliant with the Companies Act, 2013. It also ensures that banks, government departments, and other authorities always have your correct and updated address for official communication.
When to File INC-22 for Office Address Change
Whenever your company shifts its registered office, filing INC-22 is compulsory. As per the Companies Act, 2013, the form must be filed within 30 days from the date of shifting. This time limit is very important. If you miss the deadline, the company may have to pay additional fees and could face penalties for non-compliance.
Important Points:
✅ File INC-22 within 30 days of shifting the office
✅ The shifting date should be clearly mentioned in the board resolution
✅ Keep address proof and supporting documents ready before filing
✅ Late filing can result in extra fees and legal penalties
✅ Updated address ensures smooth receipt of legal and government notices
Timely filing helps your company avoid unnecessary trouble and ensures that all official communication from ROC, banks, and government departments reaches the correct address without any issue.
Types of Companies Eligible to File INC-22
Any company registered in India that changes its registered office address must file INC-22. This requirement applies to almost all types of companies, whether small or large.
Companies That Can File INC-22:
✔️ Private Limited Company
✔️ Public Limited Company
✔️ One Person Company (OPC)
✔️ Small Company
✔️ Section 8 Company (if applicable)
Before filing, the company must pass a board resolution approving the change of address. In some cases, shareholder approval may also be required (for example, if shifting outside the city or state). Proper address proof such as a rent agreement, utility bill, and owner’s NOC must be attached with the form.
Step Process to Change Registered Office (INC-22 Filing)
You share the required documents like the board resolution, new address proof, rent agreement (if applicable), and owner’s NOC. We verify everything to ensure accuracy.
Our team prepares and fills the INC-22 form on the MCA portal with the updated registered office details, carefully checking all information.
We upload all required documents in the correct format, verify the details, and pay the government filing fees online on your behalf to ensure smooth and error-free submission.
After successful submission, we download the acknowledgment and share confirmation with you once the address is updated in MCA records.
Documents Required for INC-22 Filing
Before filing Form INC-22, it is important to keep all the required documents ready. Proper documentation helps in smooth approval from the ROC and avoids rejection, resubmission, or delays. Below is a simple and clear list of documents you will need while filing INC-22 for change of registered office.
📄 Complete Document Checklist:
- Board Resolution
A certified copy of the board resolution passed by the directors approving the change of the registered office address. - Proof of New Registered Office Address
Any one valid address proof of the new office, such as:- Electricity bill
- Water bill
- Gas bill
- Property tax receipt
(The bill should not be older than 2 months.)
- Rent Agreement or Lease Deed (If Office is Rented)
If the new office is taken on rent, a copy of the rent agreement or lease deed must be attached. - No Objection Certificate (NOC) from the Owner
A signed NOC from the property owner confirming that they have no objection to using the premises as the company’s registered office. - Ownership Proof (If Property is Self-Owned)
If the office is owned by the company or director, ownership documents such as a sale deed may be required. - Previous Registered Office Details
Basic details or proof of the earlier registered office address for reference and record purposes.
INC-22 Filing Fees & Service Charges
Changing your company’s registered office involves two types of costs:
Government Filing Fees
The Ministry of Corporate Affairs (MCA) charges a statutory filing fee for submitting Form INC-22.
The fee depends on the company’s authorized capital. Additional fees may apply in case of delayed filing.Professional Service Charges
Our professional charges cover complete end-to-end assistance for INC-22 filing, including:Drafting of Board Resolution
Preparing required documents
Form filling and verification
Uploading the form on the MCA portal
Payment of government fees
Follow-up with ROC until approval
💼 Total Service Price: PENDING
(Exact pricing may vary depending on the type of address change — within city, within state, or interstate.)
Different Types of Registered Office Address Changes in a Company
When a company decides to change its registered office, the process and approvals required depend on where the office is being shifted.
Shift Within the Same City or Local Area
If your company moves its office within the same city, town, or village and under the same ROC jurisdiction, the process is simple. You only need to pass a Board Resolution and file Form INC-22 within 30 days. No shareholder approval is generally required. This is the easiest type of address change.- Shift Outside the City but Within the Same ROC (Same State)
If the office is moved from one city to another but still within the same ROC jurisdiction (same state), additional approval is required. The company must pass a Special Resolution in a shareholder meeting and file Form MGT-14, followed by INC-22 within 30 days. - Shift to Another ROC or Another State
If the company shifts its registered office to a different ROC jurisdiction or another state, the process becomes more detailed. It requires a Special Resolution, and in certain cases, approval from the Regional Director (RD). After completing these approvals, INC-22 must be filed to officially update the address.
FAQs on Change in Registered Office of Company (INC-22)
Any company shifting its registered office must file INC-22 within 30 days.
Yes, if shifting outside the city or ROC jurisdiction. Within the same city, only Board Resolution is enough.
Late filing can lead to penalties and non-compliance notices from ROC.
Yes, update GST, PAN, bank accounts, letterheads, and invoices.